In short: This free printable wedding planner includes a month-by-month checklist, a budget tracker with deposits, vendor contacts and a guest list with RSVPs for up to 300 guests — personalized with your names and date.
How to use this wedding planner
- Add your names and wedding date — they appear on every page.
- Adjust the checklist timeline. Lines starting with # are time periods (“# 6 months”), every other line is a task.
- Edit the budget categories and set your currency. Track budget vs actual, deposits and what's paid.
- Choose how many guest list rows you need (30 per page) and print everything as one wedding binder.
Typical wedding budget breakdown
Every wedding is different, but a common starting point is roughly: venue and catering 40–50%, photography and video 10–15%, attire 5–10%, flowers and decor 8–10%, music 5–8%, and the rest on stationery, rings, transport, favors and a 5–10% contingency for surprises. Write your own targets in the Budget column and compare as you book.
Wedding planning tips
- Book the venue first — the date and venue determine almost every other decision.
- Track deposits and due dates — missed final payments are a common last-minute stress.
- Collect addresses early — fill the guest list before ordering save-the-dates.
- Share the binder — save as PDF and send to your partner, parents or wedding planner.
Frequently asked questions
When should I start planning a wedding?
Many couples start 12–18 months ahead: set the budget, draft the guest list and book the venue first, then photographer, caterer and music.
How do I track wedding RSVPs?
Use the guest list pages: each row has party size, RSVP, meal choice and a thank-you column.
How many guests can the guest list hold?
Up to 300 guests, 30 per page. Set the number of rows and pages are added automatically.
Can I change the checklist timeline?
Yes. Edit the text — use # for each time period and one task per line beneath it.
Can I use a different currency?
Yes. Type any currency symbol and it appears in the budget headings.
Is this wedding planner free?
Yes, free with no sign-up and no watermark.