In short: Make a free printable trip planner with trip details, a day-by-day itinerary for up to 21 days, a custom packing list, travel budget and pre-trip checklist. Save it as a PDF to share with everyone traveling.
How to plan a trip with this template
- Enter the trip name, destination and number of days — the itinerary pages are generated automatically.
- Edit the packing list and before-you-leave checklist to match your trip (beach, city break, ski trip, business travel…).
- Set your currency for the travel budget table, then print or save as PDF.
- Fill in bookings and confirmation numbers so everything is on one page, even without phone signal.
Why use a paper travel planner?
Phones die, roaming data runs out, and apps hide bookings across five different emails. A printed planner keeps addresses, booking references and emergency contacts in one place — and makes it easy to share the plan with everyone in the group. Many travelers keep the sheets as a trip journal afterwards.
Packing list ideas
- Beach holiday: swimwear, sunscreen, hat, flip-flops, beach towel, after-sun.
- City break: comfy walking shoes, day bag, reusable bottle, transit card, umbrella.
- Family trip with kids: snacks, wipes, entertainment for the journey, first-aid kit, spare clothes.
- International travel: passport, visa, travel adapter, copies of documents, local currency.
Frequently asked questions
How do I make a travel itinerary?
Enter your destination and number of days; the tool creates one itinerary block per day with morning, afternoon and evening sections to fill in.
What should be on a vacation packing list?
Documents, chargers and adapters, medications, toiletries, clothes for each day, comfortable shoes, a jacket, snacks and travel insurance details.
How many days can the itinerary cover?
Up to 21 days. Choose 2, 3 or 4 days per page — fewer days per page gives more writing space.
Can I make a road trip or business trip planner?
Yes. Rename the trip, edit the packing list and checklist, and switch the itinerary to the lined style for flexible notes.
Can I save it as a PDF to share with my group?
Yes. Click Print / Save PDF and choose “Save as PDF”. Send the PDF to everyone or print a copy each.
Is the trip planner free?
Yes, completely free with no sign-up.